The Committee

The Committee is responsible for the day-to-day running of the club and for producing and updating the relevant policies and codes of conduct for the operational management of the Club. They meet for approximately 1 to 1.5 hours during the first week of each month at a mutually agreed time and place. Members receive a summary of the business discussed and agreed at each meeting.

If members have any general enquires they should contact enquiries@carnegie-harriers.co.uk. Any member can ask to attend a meeting to raise, in person, any point, issue or question they may have.

The committee is elected at the Annual General Meeting, held in May, and consists of the following positions:

  • Club President
  • General Secretary
  • Treasurer
  • Ladies Captain
  • Men’s Captain
  • Hill Running Captain
  • Child Protection and Welfare Officer
  • Up to five general members

Committee members are expected to attend the majority of meetings and to take an active part in discussions and decision making processes. They should also be willing to help out at club events.

It is beneficial for committee members to attend some training nights, giving them an opportunity to meet and mix with members and to get a feel for any issues and concerns members may have and to seek their opinions and ideas.

Here is a brief summary of the current roles and responsibilities of each post. The lists of duties are not exhaustive and are subject to ongoing review to ensure they meet the developing needs of the clubs and its members. Where appropriate, duties can be delegated to give committee members who are interested an opportunity to get more involved in the day to day running of the club.

Club President

  • Chairs monthly committee meetings, Annual General Meetings (AGM) and any Extraordinary General Meetings (EGM);
  • In conjunction with the General Secretary:
    • sets agendas for meetings
    • ensures the regular review of the club Constitution, Policies and any other relevant documents.
    • Provides direction for club activities;
  • Represents the club as and when required;
  • May be a signatory on club bank account;

Club Secretary

  • Chairs monthly committee meetings in the absence of the President;
  • In conjunction with the President:
    • sets agendas for meetings,
    • ensures the regular review of the club Constitution, Policies and any other relevant documents.
    • Deals with all correspondence on behalf of the club to/from:
      • Scottish Athletics and other official bodies;
      • other running clubs (e.g. to promote races/club events);
      • other relevant organisations (e.g. London Marathon for club places);
      • members and prospective members;
      • any other parties as appropriate.
      • Maintains a register of current club members;
  • Ensures timely communication of information to club members;
  • Is responsible for arranging, and issuing, the documentation for General
  • Meetings, including receiving nominations for candidates for election to the management committee at AGMs;
  • Is a signatory on club bank account;
  • Ensures key documents (e.g. club constitution, policies, protocols etc) and published information about the club are accurate and up to date at all times;
  • Maintains club archives and records as appropriate.
  • If members have any general enquires they should contact enquiries@carnegie-harriers.co.uk.

Treasurer

  • Maintains proper and accurate books of accounts and inventories of club assets;
  • Is responsible for the timely banking of income received and payment of invoices etc;
  • Produces monthly Income & Expenditure accounts for committee meetings;
  • Produces annual accounts for audit and approval at AGM;
  • Is a signatory on club bank account;
  • Protects the interests of the club and ensures its financial well-being by keeping abreast of any developments, or legal requirements which may apply.

Mens Captain

  • Ensure timely entry of teams / individuals for Championship and team events as required;
    Compile teams for key events;
  • Provide guidance on selection of grand prix events;
  • Provide guidance on members’ performances for special awards;
  • Provide monthly reports to committee;
  • Maintain contact with members unable to attend club training/activities, e.g. due to illness, injury, work commitments etc.

Ladies Captain

  • Ensure timely entry of teams / individuals for Championship and team events as required;
    Compile teams for key events;
  • Provide guidance on selection of grand prix events;
  • Provide guidance on members’ performances for special awards;
  • Provide monthly reports to committee;
  • Maintain contact with members unable to attend club training/activities, e.g. due to illness, injury, work commitments etc.

Hill Captain

  • Ensure timely entry of teams / individuals for Championship and team events as required;
  • Compile teams for key events;
  • Provide guidance on selection of grand prix events;
  • Provide guidance on members’ performances for special awards;
  • Provide monthly reports to committee;
  • Maintain contact with members unable to attend club training/activities, e.g. due to illness, injury, work commitments etc.

General Committee Member

  • Maintain regular attendance at monthly committee meetings;
  • Provide support and guidance to other office bearers and club members;
    Ensure compliance with club constitution, policies and other relevant documents;
  • Contribute to setting the direction of the club;
  • Assist with the organisation of club events;
  • Act as ambassadors for the club and set an example for other members;
    Represent views of members at committee meetings;
  • Ensure all those attending club training are made to feel welcome and valued.